We are looking to fill a pivotal role currently missing from our team. We need a smart all-rounder to manage the office and provide support to the senior team. Someone with initiative and a can-do approach to keep things running smoothly. Are you out there?


  • Consultant timesheets
  • End of month invoicing
  • Confirm invoices received
  • Chase payments not made on the 20th
  • Monthly reporting of leads, opps, pipeline etc
  • Folder structures and documentation management – tidy folders and populate with existing paperwork
  • Expenses, invoices reconciliation in Xero
  • Supporting senior staff with calendar management, meetings setup etc
  • Minuting minutes at management meetings

Sales Support

  • Software renewals – schedule, drafting quotes, invoices, payments etc
  • Appointment setting for S&M Director and MD
  • Sales support for all software products
  • Manage Hubspot CRM, leads, opportunities, missing information and documentation
  • Partner deal registration management
  • Monthly report across these areas


  • Social media via Linkedin, Facebook & Twitter
  • Event Management – scheduling, catering, promotion, resource management
  • Training session coordination
  • Team support for marketing collateral etc.


  • Keep an eye on the office cleanliness, weekly tidy up and check all items are replenished
  • Organise stationery, furniture, technical equipment etc
  • Meet all health and safety requirements

Training will be provided

  • Xero training
  • HubSpot training
  • Invoice, quoting and renewal training

If this position interests you and you have the required skills and experience speak with Grant Buckley, Sales and Marketing Director, on 021 841 938 or send your resume to grant@firn.nz